Certifications
Certificate is a PDF document given to a user for successfully completing a certain task. Certificates are usually used for activities that require a record of completion. The certificate is issued to the listener as a confirmation of training and can be a "pass" to an internship, to the personnel reserve or any other stages of employee development in the company.
You can access Certificates on the portal if
- Certificates module is enabled
- the right Manage certificates is enabled for the Administrator role
Certificates are managed by the portal Administrator and they can:
- create and modify certificate templates with any design simply in MS Word;
- Upload an unlimited number of certificate templates to the Collaborator, which will be used to generate PDF documents;
- replace downloaded MS Word templates with updated templates, if necessary, and then update the design of already issued certificates;
- include a certificate for any type of assignment - training program, course, quiz, workshop, meetup, etc;
- use one universal certificate template for many tasks or use unique templates for special tasks;
- get the list of users who have been issued certificates and selectively download the necessary documents;
- filter the report by issued certificates and download it in MS Excel format.
Types of Certificates
LMS Collaborator features both internal and external certificates.
Internal certificates are generated within the system based on pre-designed templates and are awarded to users upon the completion of learning tasks. Administrators can view existing internal certificates or create new ones via the menu path Learning - Settings - Certificates. For more details: Internal certificates.
External certificates are those that users obtain from external training programs, courses, workshops, etc. These can be uploaded to the system for individual users via their personal certificate page. Both Administrators and the users themselves can upload these certificates. For more details: External certificates.
On the user's certificate view page, a filter is available to sort between external and internal certificates:
View certificates
After successful completion of the training task, which provides for obtaining a certificate, the user becomes available to download it in PDF format.
The document is automatically generated and appears in User Profile in the Certifications section.
The user can view his certificates on the My Certificates page from the Learning menu:
In addition, it is available for download on both pages and from the task itself. In the block About task click on the cover of the certificate.
The user will also receive a notification with an active link to download it.
If the user does not have any certificate, the following message is displayed on the Certifications page:
Certificate report
As a result, you can see the statistics on all issued certificates on the portal.
On the Certifications page you can see the number of issued certificates, as well as go to the detailed report:
The report includes:
- the name and attributes of the user who received the certificate
- task
- certificate title
- certificate date
- certificate number
Report on issued certificates can be uploaded in Excel.
The administrator can download any certificate that has been issued to the user.
In addition, if the certificate template has been updated or the task data has been changed, you can reissue the certificate to the user if necessary. When you click the Reissue button, the certificate will be updated according to the current data.
Records of receipt of the certificate are stored in the report even if the task was deleted or the user was de-assigned after passing and receiving the certificate.
Data on received certificates is deleted when the certificate itself is deleted.