Viewing the Competency assessment protocol
To view the Competency assessment protocol, click the Competency assessment protocol button in the Assessment Report page opposite the desired user:
The Competency assessment protocol page displays the following information:
(1) - Task title;
(2) - title of the Assessment by which the report was generated;
(3) - Full Name and information about the employee who was evaluated;
(4) – Strengths - competencies that have the highest level of development in the user.
After calculating the Overall score, the administrator or manager can determine the Strengths of the evaluated employee. To do this, in the drop-down list, you need to select the competencies with the highest results. For convenience, its final score is displayed in brackets next to the name of each competency. Competencies in the list are automatically sorted by the evaluation result - from the highest score to the lowest.
(5) - Development areas - competencies that have the lowest level of development in the user.
After calculating the Overall score, the administrator or manager can determine the Development areas of the evaluated employee. To do this, in the drop-down list, you need to select the competencies with the lowest results. For convenience, its final score is displayed in brackets next to the name of each competency. Competencies in the list are automatically sorted by the evaluation result - from the lowest score to the highest.
(6) - the list of indicators by which the assessment was made;
(7) - depending on the users assigned to the assessment, columns with self-assessment, assessments of employees, colleagues, subordinates and the manager for each indicator;
(8) - the overall score for each indicator, is determined automatically as the average of all assigned scores (after all questionnaires have been completed).
(9) - level of competence, norm for each indicator according to Position Profile.
(10) - Competency title - a specific competency that unites a group of indicators and for which the average value of the scores for these indicators is displayed.
(11) - Comments – if the option to add comments is enabled in the settings and the user has provided them during the assessment, they will appear in the report. Clicking the Comments button opens a modal window displaying the corresponding text.
Viewing the Competency assessment protocol with Final evaluation
When creating an Assessment by competencies, you can select the Add final evaluation option:
This is a score given by the manager based on the results of all the questionnaires at the meeting with the employee. If a final evaluation is set, it will be displayed in the user's position profile. More details: Overview of position profile.
When this option is enabled, an assessment report will be available to both the user and the manager.
To view the Competency Assessment Protocols for subordinates, go to the corresponding assessment task on the My Tasks page:
After the manager completes the questionnaire, the Review and Report buttons will be available on the task page. By clicking the Review button, the manager can review the responses provided to them.
After pressing the Report button, the Competency Assessment Protocol page will be opened.
The page displays:
(1) - Task title;
(2) - title of the Assessment by which the report was generated;
(3) - Full Name and information about the employee who was evaluated;
(4) – Hidden comment – this field is visible to the manager and administrator if the "Add final evaluation" option is enabled. It is intended for internal notes regarding the subordinate’s assessment results and is not visible to the user. Filling in the field is not mandatory. When hovering over the text, editing and deletion functions become available.
(5) – Commentary on the final evaluation – this field is visible to the manager and administrator if the "Add final evaluation" option is enabled. The field is not mandatory and can be used to explain the assessment results or justify the assigned scores. Any comment added will be visible to the assessed user in the Assessment Report in view mode. When hovering over the field, the Edit button appears.
(6) – Strengths - competencies that have the highest level of development in the user.
After assigning the Final evaluation, the administrator or manager can determine the Strengths of the evaluated employee. To do this, in the drop-down list, you need to select the competencies with the highest results. For convenience, its final score is displayed in brackets next to the name of each competency. Competencies in the list are automatically sorted by the evaluation result - from the highest score to the lowest.
(7) - Development areas - competencies that have the lowest level of development in the user.
After assigning the Final evaluation, the administrator or manager can determine the Development areas of the evaluated employee. To do this, in the drop-down list, you need to select the competencies with the lowest results. For convenience, its final score is displayed in brackets next to the name of each competency. Competencies in the list are automatically sorted by the evaluation result - from the lowest score to the highest.
(8) - the list of indicators by which the assessment was made;
(9) - depending on the users assigned to the assessment, columns with self-assessment, assessments of employees, colleagues, subordinates and the manager for each indicator;
(10) - the overall score for each indicator, is determined automatically as the average of all assigned scores (after all questionnaires have been completed).
(11) - the final evaluation - this column is displayed if the "Add final evaluation" option is enabled and becomes editable once all questionnaires are completed. The manager can assign the final evaluation according to the Algorithm.
(12) - level of competence, norm for each indicator according to Position Profile.
(13) - Competency title - a specific competency that unites a group of indicators and for which the average value of the scores for these indicators is displayed.
(14) - Comments – if the option to add comments is enabled in the settings and the user has provided them during the assessment, they will appear in the report. Clicking the Comments button opens a modal window displaying the corresponding text.
Algorithm for setting the final evaluation
After filling out all the questionnaires, the manager has the opportunity to set the Final evaluation, which may differ from the automatically calculated Overall score.
To set the Final evaluation, on the Competency assessment protocol page in the "Final evaluation" column, click the Change (pencil) button. Next, select the appropriate grade level for each indicator from the drop-down list.
You can save the changes only after the final evaluation is set for all indicators.
If the manager exits the Competency assessment protocol page before completing all the values, the system will automatically save the already selected grades, and the process can be continued later.
After filling in the grades for all indicators, click the Save button in the "Final evaluation" column.
Example of setting the Final evaluation
View Competency assessment protocol by the user
The user can view the Competency assessment protocol provided that they have completed a self-assessment and the "Add final evaluation" option is enabled in the settings.
